Examination organisation

The study and examination regulations set out the rules for studying and examinations. Part A contains all the basic rules for all degree programmes. Part B contains the curriculum, i.e. the sequence of courses and examinations and special regulations for the degree programme.

The Study and Examination Regulations (SPO) are divided into General Part A (Bachelor), General Part A (Master) and Special Part B (each degree programme has its own Part B). The study and examination regulations of the degree programme valid at the time you start your studies generally apply. If new or amended examination regulations come into force during your studies, the transitional regulations will determine which examination regulations you continue to study under. 

Courses are thematically coordinated and examined as a unit, i.e. as a module. Subject-specific Part B of the study and examination regulations contains the modules of the degree programme. It also specifies how many SWS and CP a module has.

• SWS = Semesterwochenstunde/Semester week hour: 1 SWS is 45 minutes per week.
• CP = Credit Point: 1 CP is an average of 30 hours of work (lecture, learning, research, etc.)

Part B lists which modules conclude with which examinations (PL) and whether preliminary examinations (PVL) or proof of performance (LN) are required. PL are graded, PVL and LN are ungraded.

Each PL must be passed (at least 4.0). Each PL has 2 attempts, a 3rd attempt is only possible on application and after approval by the examination board.

PVL and LN can be repeated several times.

You can submit your application for recognition of performance and examination certificates from another university to the Examinations Office. Details and deadlines can be found here.

The examination dates are announced on this page approx. 3-4 weeks before the start of the examination period. You can see when and where the examinations take place on the examination lists using your matriculation number.

Important: If you cannot find your matriculation number on the lists, please contact the Examinations Office directly with the online printout of your registered examinations.

Please remember this:

• Always take your student ID with you so that you can identify yourself at the examinations.
• Examinations start punctually at the times stated - please arrive on time.
• Mobile phones/smartphones/tablets and other digital devices are not permitted - not even as a watch.

If you are unable to take the examinations as planned due to an acute or permanent disability, you may be granted an exemption upon application. Please submit an informal application to the Examinations Office before the start of the examination period and enclose a medical certificate. It is possible to take the examination in an extended processing time or to take an equivalent examination in another form.

The results of the examinations are sent to the Examinations Office by the module coordinators. Please note that there are deadlines for this. It is possible that the results have not yet been forwarded to the Examinations Office. If the deadline has passed, you can contact the module coordinator. If the results have been sent to the Examinations Office incorrectly, we require a written notification/change of grade from the module coordinator.

According to the current SPO, you have two attempts in each module.

No. An examination that has been passed cannot be repeated.

No, it is not possible to take an examination during a leave of absence.
Exception: Examinations may be taken during a leave of absence due to parental leave or care leave. Please visit the Examinations Office to register for examinations, as these cannot be registered for online.

You can find more information about the semester of leave here.

Third attempts can only be registered via the Examinations Office. Please come to the Examinations Office during the registration period. You can find the opening hours here. Exception: Approved hardship applications are automatically registered.

Registrations and, if necessary, extensions of the Bachelor's thesis or Master's thesis are made directly with your degree programme.

The standard period of study can be found in Part B. The standard period of study for Bachelor's degree programmes is 6 or 7 semesters.

The maximum duration of study is easy to calculate: Standard period of study + 3 semesters.

After 2 semesters, students must have completed 30 CP. If this is not the case, the examination entitlement expires. The university exmatriculates ‘ex officio’ - i.e. by force. In addition, the person concerned can no longer study the comparable degree programme at a university of applied sciences (HAW).

Exception: Withdrawal due to illness or participation in Semester 1 Plus or the Maths² study programme. In the latter two cases, you have 3 semesters to complete the 30 CP.

The modules of the basic study programme (1st and 2nd semester) and thus the Bachelor's preliminary examination must be successfully completed after 4 semesters. Exception: Withdrawal due to illness or participation in Semester 1 Plus or the Maths² study programme. In the last two cases, you have 5 semesters.

All modules must be successfully completed by the maximum duration of study. If this is not the case, the examination entitlement expires. The university exmatriculates ‘ex officio’ - i.e. by force. In addition, the person concerned can no longer study the comparable degree programme at a HAW.

• Rescue anchor: If, in addition to the Bachelor's thesis, no more than 5 CP are missing at the end, you can apply for an additional semester.
• For participants in Semester 1 Plus or the Maths² study programme, the maximum period of study is extended by 1 semester.

1. Log in to LSF and click on ‘Exam administration’.
2. Select the desired examinations (PL), preliminary examinations (PVL) or performance record (LN).
3. Confirm the exam registration and print out the overview of the registered exams or save the overview as a PDF. This will later serve as proof of the registered examinations.

Tip: By selecting the relevant exam, you can register for the exam with a single click. If you click on the same exam again, you can deregister from it straight away. Registered exams are labelled with the AN symbol.

Important: Only registered exams can be taken!

No. You can only register for examinations within the set deadlines for the semester. You can find the period for registering for examinations under events.

Important: Only registered examinations can be taken!

For a fee of €24, you can re-register for the examinations in writing at the Examinations Office. This period ends approx. 4 weeks before the written examinations. More on this under events.

Important: Only registered examinations can be taken!

No. You can only deregister from examinations during the registration phase. These can be found on our homepage under Events.

How can I deregister?

During the registration phase, you can deregister from the examinations yourself in LSF. After the registration phase, you must print out the form (see moodle/study organisation), fill it in and hand it in at the Examinations Office by the deadline specified.

Important: Once the cancellation deadline has passed, the examination is compulsory! If you do not attend the examination without being excused, a grade of 5.0 U (i.e. 5.0/unexcused) will be entered in the transcript of records.

Register directly with the information centre (Informationszentrum). Take care of your access data in good time.

If you do not have a choice of examinations (PL), preliminary examinations (PVL) or certificates of achievement (LN) that you would like to register for, please contact the Examinations and Internship Office.

You can easily deregister from exams during the registration period by clicking on the exam again. This is possible via the online functions.

Withdrawal from examinations within this period (see university deadlines) is possible by submitting the application ‘Antrag auf Anerkennung eines Rücktritts von einer Prüfung aufgrund von Krankheit außerhalb der Prüfungswochen ’ to the Examinations Office. You can find this application under Moodle in the course Study Organisation.

Please proceed as follows:

1. Please hand in the completed application and proof of inability to take an examination to the degree programme. This will be processed there and a decision will be made as to whether the valid reasons you have provided are sufficient. You will receive feedback from the degree programme as to how the decision was made.
2. The degree programme forwards a notification to the Examination and Internship Office. Only then will a corresponding note be entered into the system.

If you are unable to take one or more examinations during the examination period, you must submit an application for recognition of withdrawal from an examination - see Moodle in the course Study Organisation. This application can only be granted if there are proven valid reasons, e.g. illness, death of a family member, accident, etc. Please submit the application to the Examination Office of the HFT Stuttgart as soon as possible with the relevant evidence or certificates containing the medical findings.

These requirements are based on the principle of equal opportunities. This means that the examination requirements for comparable candidates should be as equal as possible and thus equal chances of success should be granted. An examinee should not have any advantages over other examinees by taking an examination at a later date if they are not entitled to do so.

Important: the university must be notified in writing of any withdrawal from examinations and an unequivocal explanation must be provided.

In the case of illness, an application is justified by submitting a medical certificate stating the inability to take the examination. This certificate must state the medical findings (not a diagnosis!) that are relevant for the assessment of the inability to take the examination. The period of illness and the date of the medical examination must be stated. The submission of a certificate of incapacity for school or work is not sufficient for recognition. In cases of doubt, the university may request the submission of a medical certificate from a doctor nominated by the university.

It is not the doctor's responsibility to decide whether a candidate is unfit to take an examination due to illness. According to established case law, the doctor's involvement is essentially limited to describing pathological impairments and explaining what effects they have on the candidate's ability to perform in the specific examination to be taken. The examination office or examination board decides whether the proven reasons justify exempting the candidate from taking the examination for reasons for which they are not responsible.

The reason for the cancellation must be reported immediately, i.e. ‘without undue delay’, in writing to the Examination Office of HFT Stuttgart and made credible. Your certificate will only be accepted within one week of the examination date. In the case of multiple examinations, the date of the examination that had to be taken first applies.

There must be a ‘valid reason’ for the cancellation. This includes, for example, illness, caring for a close relative (e.g. child) at home on the day of the examination, accident, death of a close relative during the examination period, short-term hospitalisation.

The university always requires evidence such as

• a medical certificate (see also form on the website),
• Certificate from a doctor certifying the need for care on the day of the examination,
• Certificate e.g. from the railway, police, fire brigade,
• Certificate from the registration office or copy of death certificate,
• Certificate of the duration of hospitalisation.

Once the examination procedure has been completed, the written examinations can be viewed on a fixed date.

Examination access must be requested via Moodle. You will be informed in good time by the Examinations Office by e-mail as to when applications can be submitted and on which exact date and in which rooms the examination inspection will take place. See also events.  Please have your student ID ready for the inspection.

If you find anything unclear, you can make notes and arrange a meeting with the responsible lecturer at a later date.

If you are in a practical semester, semester abroad or on holiday at the time of the examination inspection, a separate appointment can be arranged or you can apply for and attend the examination inspection in the coming semester.

Coursework, presentations, assignments, project work, etc. can be inspected by the respective lecturer or the programme assistants. Please enquire there about the procedure in your degree programme.

If an examination is failed for the first time, the programme can be continued. The student must register to repeat the examination in the following semester.

If an examination is failed for the second time, it is possible to take the examination a third and final time upon request.

This is the procedure:

• The chairperson of the examination board of the degree programme determines that exmatriculation is imminent due to an examination that has been failed twice. The meeting dates can be found in the Events section.
• Students will be informed by letter after the meeting. Important: The application for a third attempt can only be submitted after receipt of this letter! Applications received before then cannot be processed any faster.
• The letter contains all the information required to apply for a further attempt.
• After receiving the letter, students can submit an informal application with a concept for the future course of study. This should show the chronological order in which the open examinations will be taken, as well as concrete steps to close the gaps in knowledge and the personal motivation for further study.
• The application must be submitted to the Examinations Office by the date stated in the letter (approx. 3 weeks after the submission of grades).

Decisions are made at the end of September in the winter semester and mid to end of March in the summer semester. You will be informed of the decision by post.

The decision is made by the examination board of the respective degree programme on the basis of the application documents and previous academic achievements.

In individual cases, students are also given the opportunity to present their application in a personal interview. In this case, the examination board will send an invitation to the interview.

Students will be informed of the outcome of the decision in writing.

If no application has been submitted, students will be exmatriculated ex officio at the end of the semester.

Since failing an elective (compulsory) subject twice does not lead to exclusion from the programme, the university will not issue a notification. You can therefore only view this independently in the LSF. You now have two options:

• You can apply for a third attempt in the elective (compulsory) subject. To do this, you must submit a voluntary hardship application. This is created according to the same criteria as for a compulsory module (see above). Following a positive decision by the Examination Board, you will be registered by the Examination Office to repeat the module in the next semester. Important information for this: If you do not pass this third attempt, you will lose your right to take examinations for this module and therefore your admission to your degree programme.
• You can change the (compulsory) elective subject. This gives you the opportunity to choose a different compulsory elective subject in the next semester and to take the examination in the first attempt. It is also necessary to choose a new (compulsory) elective subject if the examination board does not approve your voluntary hardship application.